Our mission is to socially support and raise funds for the enhancement and expansion of the Sandy Creek Highschool Volleyball Program. We accomplish this through fundraising, donations, sponsorships and volunteerism. We want to make playing volleyball for Sandy Creek High School a positive life experience for all our players and future Lady Patriots to come.
We know that Sandy Creek Highschool is not only an excellent academic institution but a haven for great student athletes. We ask that you attend as many of the varsity and junior varsity games as possible and support our females athletes by wearing Patriot Blue and Battle Red. We also welcome any adult or student volunteers that would like to line judge, keep score, chant, cheer or assist the team in anyway.
The Sandy Creek High School Booster Club is a volunteer organization composed of parents, coaches, and others in the community who are interested in contributing socially and fiscally to support the Sandy Creek Lady Patriots volleyball program. To obtain further information on becoming a member, sponsor or volunteer visit the "Contact Us" section of this page.
Have a question about our club or want to know how you can contribute?
Just call or email us.
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SY22 SCHS Booster Club Parent Information Form
SCHS Booster Club Committee Sign Up Form -
Varsity Meal Plan Sign Up Link -
Jr Varsity Meal Plan Sign Up Link -
Bylaws - SCHS Volleyball Booster Club - https://forms.gle/AQHtZoqwiLRiZ6vW8
THE CONSTITUTION AND BYLAWS OF
Sandy Creek High School Volleyball Booster Club
ARTICLES AND PURPOSE
SECTION 1 - NAME
The organization shall be known as Sandy Creek High School Volleyball Booster Club. Throughout this document, Sandy Creek High School Volleyball Booster Club is the Booster Club.
SECTION 2 - PURPOSE
The purpose of the Booster Club shall be to support the Volleyball Program at Sandy Creek High School in accordance with the University Interscholastic League (GHSA) Booster Club Guidelines.
SECTION 3 - LIMITATIONS
The Booster Club shall work at all times to support the school regardless of success in competition, to keep educational goals of competition at the forefront of all policies, and conduct proper interaction with directors, coaches, and sponsors through lines of authority as established by the FCBOE School Board. The Booster Club shall act in accordance with the UIL Athletics Booster Club Guidelines.
SECTION 1 - MEMBERSHIP
All persons who are of the age of eighteen (18) or over, who are a bona fide resident of Fayette County Independence School District or who are directly related to a registered SCHS student or who are interested in the promotion of volleyball activities shall be eligible for membership in the Booster Club.
SECTION 2 - CONTROL
All members shall be subject to such dues, rules, and regulations, as prescribed by the Booster Club in its Constitution and Bylaws.
SECTION 3 - DUES
The Booster Club may vote to determine the amount for membership dues. Dues are payable at the beginning of each school year and shall run concurrently with the school year.
SECTION 4 - EXPULSION
Violation of any provision of The Constitution and Bylaws made in pursuance thereof shall subject such member to be expelled from the Booster Club. Expulsion is initiated by written letter to the President and must be received no less than ten (10) days prior to a regularly scheduled board meeting. The expulsion must be confirmed by 2/3 of the executive board.
SECTION 1 - TIME
The Board and Booster Club members may vote to determine the time and location of regular business meetings.
SECTION 2 - QUORUM
At business meetings, a Quorum shall consist of three (3) or more members. At Board meetings, a Quorum shall consist of 2/3 of the available executive board members.
SECTION 1 - TITLES
The Officers of the Booster Club, who are called Board Members, shall consist of the following executive officers and committee chairs.
SECTION 2 - SELECTION
All officers shall be elected by majority vote of members present, a quorum being present, on motion from the floor or nominating committee.
SECTION 3 - MEETING DATES AND TIMES
Meetings shall be held once a month from August to May of each school year. Time and locations may be determined by the officers. Special meetings may be called by the President, Officers, or at the written request of 8 members.
SECTION 4 - TENURE
Officers shall be elected in April and shall be installed in office in May. They shall serve for a period of one (1) year. Officers may be re-elected for the same position or elected for another position with no limit on number of years to serve. A vacancy can be filled by an appointment from the President until the next meeting when a special vote can be taken.
SECTION 5 - ELIGIBILITY
All members in good standing that are the parent/guardian of a current player shall be eligible to hold office. To be in good standing, a member must have paid membership dues for the current year.
SECTION 6 - REMOVAL
Any officer may be removed. Removal shall be initiated by letter to the President and shall be received ten (10) days prior to Board meeting or regular business meeting. Letter to remove the President shall be given to the Vice President and shall be received ten (10) days prior to Board meeting or regular business meeting. The vote shall be by secret ballot and shall require 2/3 votes, a quorum being present.
DUTIES OF OFFICERS
SECTION 1 - PRESIDENT
The President shall be the official head of the Booster Club. He/She shall preside at all meetings with such authority as is customarily conferred upon presiding Officers. He/She shall have the authority to call special meetings of the Booster Club at such times, as he/she thinks desirable. He/She shall have the authority to appoint such committees as, in his/her opinion, are necessary to conduct properly the business of the Booster Club, and all committees so appointed shall serve under his/her direction. He/She shall see that The Constitution and bylaws made in pursuance thereof are faithfully executed and available digitally online or at meetings on request. He/She (or designee) shall be an official member of all committees appointed or to be appointed. The President and two Board Members shall have the power to approve expenditures for $100.00 or less, if funds are available, without a vote. If funds are >$100 then a vote of 2/3 of the Executive Board must approve expenditures. Vote is acceptable over phone or email or in person.
SECTION 2 - VICE PRESIDENT
The Vice President shall act as President in the absence or incapacity of the President. He/She will also be responsible for Booster Club Publicity (Newspapers, Booster Newsletters). The Vice President shall audit, at random, the Treasurer report.
SECTION 3 - SECRETARY
The Secretary shall record the minutes of all meetings, either business or board, submit minutes at the next meeting for approval, and handle the notification to Board Members as needed for special called meetings. The Secretary shall publish both electronic and hardcopy minutes for approval. The Secretary shall follow-up with thank you notes or letters of appreciation.
SECTION 4 - TREASURER
The Treasurer shall be custodian of all funds, shall keep a detailed record of all income and expenditures and shall report to the Booster Club at all business and board meetings. At called meetings, the Treasurer will report if desired by the President. The treasurer shall update the signature card, as needed. The treasurer shall retain duties through the end of the accounting period.
SECTION 5 - MEMBERSHIP CHAIRPERSON
The Membership Chairperson shall be responsible for the solicitation of Booster Club Membership and supporters, maintain all membership applications, and create and maintain a list of members and emails. The Membership Chairperson shall create the application and ensure it is available online. The Membership Chairperson will provide a membership sign in sheet at each Booster Club/Board meeting, providing documentation of a quorum. The Membership chairperson will validate that all elected board members have current paid Booster Club Memberships.
SECTION 6 - TEAM REPRESENTATIVES
Each Team Representative shall be responsible for contacting parents and players as needed. The Team Rep shall coordinate for decorating the team locker rooms during the scheduled season. All actions to be pursued by the Team Rep shall receive prior approval from Coach, Booster Club, or Athletic Coordinator.
SECTION 7 - COMMITTEES
The president and/or executive board may create such standing and special committees as it may deem necessary to carry on the work of the club. The term of each chairman shall be one (1) year or until the selection of a successor. A quorum of any committee shall be a majority of its members. Committees may include but are not limited to:
Scholarship Committee - The Scholarship Chairperson shall be responsible for creating and distributing scholarship applications, selecting at least two other members to review the applications, setting the deadline for applications and submitting the winners to the Booster Club and school administrators. Committee members reviewing the applications cannot be a relative of a qualifying applicant. The committee shall decide the amount each individual scholarship winner is awarded. The scholarship committee shall be allotted a budget set and determined by the Executive Board as funds are available.
Nominating Committee – the nominating chairperson, with or without additional members, is charged to find candidates for each office. The committee should ensure each candidate meets eligibility requirements and is willing to serve in office for the period specified. If no candidate is found, that position can be left open for nominations from the floor.
Banquet Committee – the banquet chairperson shall coordinate and help as needed with preparations and execution of the Naaman Forest Volleyball Banquet. Duties may include but are not limited to invitation, collection of fees, securing venue, audio/visual show, decorations, food, cake, flyers, tickets, prizes, certificates and certificates.
SECTION 1 - RECEIPTS
All monies received by the Booster Club shall be turned over to the Treasurer, who shall deposit the same in a local depository in the Booster Club’s account. Bank statements are to be reviewed and initialed by the Vice President and returned to the Treasurer to be permanently retained as part of the Booster Club’s financial records.
SECTION 2 - EXPENDITURES
No monies shall be expended by the Booster Club, except by check, draft or debit card, on its account in a local depository. All checks or drafts shall be signed by the Treasurer and President. The Treasurer shall supply the bank with a signature card(s) and corporate resolution, which shall be changed if new officers are elected. The Treasurer shall obtain monthly statements from the bank and shall present them to the Vice President to review and initial. The Treasurer shall retain the initialed statements and all canceled checks as part of the Booster Club’s financial records.
SECTION 3 - AUTHORIZATION
Monies of the Booster Club shall be expended only for such general purposes and such specific items as may be authorized by the Board. The President and Treasurer shall be held personally accountable for all monies expended, for any purpose or item, not authorized by the Board. The President and two Board Members may authorize any expenditure of $100 or less, if funds are available, as called for. If funds are > $100 then a vote of 2/3 of the Executive Board must approve expenditures. Votes can be accepted by phone, email or in person.
SECTION 4 – ACCOUNTING PERIOD
The fiscal period for financial reporting shall end on the last day of a school year and begin the first day after the school year.
SECTION 5 – FUNDRAISING
Fund raising activities will be done as an entire program.
SECTION 6 - RECORD RETENTION
All records must be maintained for a period of 7 years.
SECTION 1 - PASSAGE
Bylaws in pursuance of this Constitution shall be passed on motion from the floor at any regular or special meeting, by a simple majority of the members present, a quorum being present.
SECTION 2 - WRITING
All Bylaws shall be written and shall become a permanent part of the record of the Booster Club.
SECTION 3 - AMENDMENTS OR REPEAL
The Constitution and Bylaws may be amended or repealed by written notice received by the President or Vice President at least ten (10) days in advance of a regular meeting and approved by 2/3 of the members present, a quorum being present.
SECTION 4 - CONFLICT
Any Bylaws passed in conflict with the provisions of The Constitution and Bylaws of the Sandy Creek High School Volleyball Booster Club shall be in the form of an amendment, subject to the terms of Section 3, Article VII and implemented in accordance with Article VIII or shall be void and no force and effect. The members, by a simple majority vote of the members present, a quorum being present, shall have the authority to determine whether or not such conflict exists.
The Constitution and Bylaws of the Sandy Creek High School Volleyball Booster Club shall be amended only in writing and by signature of the President. The amendment must be attached to the front of The Constitution and Bylaws to form a part of the same.
A 2/3 majority vote of the members present, a quorum being present, at any general or Board meeting shall be sufficient to give the President authorization to sign The Constitution and Bylaws or an Amendment thereof, thereby adopting the document to become of full force and effect.
The Constitution and Bylaws of the Sandy Creek High School Volleyball Booster Club, adopted in accordance with the adoption guidelines outlined in Article IX of this constitution, is made effective this - May 15, 2021.
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